The most expensive workflows are the ones you've normalized.

This calculator helps quantify what "doing nothing" actually costs—and shows what custom software automation could save you.

Describe the Workflow

How many people are involved in this process?

Average time each person spends on this workflow weekly

Include salary, benefits, overhead (~1.3-1.5x base hourly rate)

Percentage of time spent fixing mistakes, handling exceptions, or redoing work

Estimated efficiency gain with custom software (typical range: 40-70%)

Annual Cost of This Workflow

Annual Hours Lost
hours
Current Annual Cost
Payback Window
months
Time to recover software investment

With Custom Software

Annual Savings
New Annual Cost
After automation
3-Year Savings
vs. doing nothing
Cost of Inaction (3 Years)

That's what you'll spend keeping things exactly as they are.

Note: These estimates are directional. Automation efficiency varies by workflow complexity—a consultation identifies your specific opportunities.

Want help capturing these savings?

Share your estimate and we'll reach out with automation ideas specific to your workflow.

We'll be in touch!

We've received your estimate and will reach out within 1 business day with ideas for your situation.

Ready to automate?

Talk to Our Development Team

We'll discuss your workflow and outline how custom software can eliminate the manual work.

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Explore our capabilities

Custom Development Services

See how we build software that automates manual processes and integrates your systems.

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Where Custom Software Delivers the Biggest Savings

Common workflows and their typical automation potential.

Document Processing

Invoice extraction, form processing, contract review. Custom software reads and extracts data in seconds.

60-80% automation

Customer Service

FAQ responses, appointment scheduling, ticket routing. Automation handles routine inquiries 24/7.

50-70% automation

Data Entry

System updates, record transfers, spreadsheet work. Custom integrations eliminate manual copy-paste entirely.

70-90% automation

Research & Analysis

Data aggregation, report generation, dashboards. Custom software collects and presents information automatically.

40-60% automation

Email & Communication

Notifications, follow-ups, scheduling. Automated workflows handle routine correspondence.

30-50% automation

Quality Control

Compliance checks, error detection, approval routing. Automated validation catches issues before they spread.

60-80% automation

Not sure which category your workflow fits? We'll help you identify the best automation opportunities.

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How to Use These Numbers

1

Start Conservative

Underestimate hours and costs. Even conservative numbers often reveal surprising annual totals.

2

Pick One Workflow

Don't try to calculate everything. Focus on the workflow that feels most painful or expensive.

3

Compare to Doing Nothing

The question isn't "can we afford to fix this?" It's "can we afford not to?"

Ready to capture those savings?

Let's Talk About Your Workflow

Or call us directly at (610) 756-5060