Every load leaves a trail of PDFs. Someone is still retyping them.
Your TMS tracks the load. Rate confirmations, carrier packets, bills of lading and proof of delivery still arrive as attachments that a person reads and keys in. We automate the paper side of the load.
The load delivered Monday. The invoice is waiting on a POD that is sitting in a driver's camera roll.
A brokerage or small carrier makes its margin on volume, and volume is where the paperwork hurts.
Most of it comes in by email, text and scan. We build the pieces that read those documents, match them to the right load in your TMS, and flag only the ones a person needs to look at.
The TMS runs the load. The documents go around it.
McLeod, Aljex, Tai, Ascend and Rose Rocket all hold the load record.
Rate cons and changes live in email
The rate confirmation goes out from the TMS, but the signed copy and any change after the carrier signed come back as email attachments that someone has to reconcile by hand.
Packets that do not fit the standard flow
Services such as MyCarrierPackets, Highway and RMIS handle most carriers. The exceptions, a factoring company change or an insurance certificate that lapses mid-load, still land on a person.
Check calls outside the tracking tool
Carriers who will not use the tracking app get called, and the answer gets typed into the TMS notes, or does not.
Invoices wait on missing paperwork
A load cannot bill until the POD is in, and carrier pay cannot settle until the invoice matches the rate con. Chasing those two documents is a daily job.
Built around your TMS.
Document intake
Rate cons, BOLs, PODs and accessorial receipts (detention, layover, lumper) read from email and attached to the right load, with the key fields pulled out.
Rate con reconciliation
The signed rate compared with the TMS and the carrier invoice, and mismatches flagged before anyone pays.
Carrier compliance watch
Insurance expiry and authority changes checked on a schedule, not just at onboarding.
POD chasing
Loads delivered without paperwork listed each morning, with the carrier contact attached.
Invoice readiness
Loads that have everything needed to bill, surfaced as a queue instead of discovered in a spreadsheet.
Shipper portal
Customers see load status and download their documents without emailing your team.
Accounting sync
Customer invoices and carrier payables posted to QuickBooks or your accounting system, with exceptions flagged.
A website you do not maintain
Managed Website plans from $495 a month, build included, including carrier setup and quote request forms that post to your systems.
Automation and custom software work is scoped and delivered for a fixed estimate you approve before we start.
13,500 hours eliminated. Paperwork at volume, filed without retyping.
We have not built for a freight company. It is the same kind of work. CASH had 275,000+ settlement claims to file with a claims administrator, about five minutes each by hand. We built a system that filed them straight from their spreadsheets, unattended.
Reading a rate confirmation into a TMS is the same pattern: a document in, structured data out, a person reviewing the exceptions.
Running a company's websites and tools without an IT team.
A brokerage running a TMS, a load board, an onboarding service, accounting and a website has five systems and nobody whose job is making them agree. The playbook covers what that costs and where to start.
Send us a week of load paperwork.
Tell us which documents arrive, where they come from and who retypes them. We will show you which of those can stop being manual.