Industries · Septic & Portable Sanitation
Pump-out reminders and disposal records that fill themselves in.
A septic company already knows every tank it has pumped, how many gallons came out and where they went. We turn that into the reminder, the manifest and the county report without someone rebuilding it from paper.
It is the end of the month. Someone is at the kitchen table adding up gallons from a stack of pump tickets.
Septic work is recurring by nature. A tank that was pumped a few years ago is due again, and the customer who does not get a reminder calls a competitor when it backs up. Every load that leaves the truck has to be recorded for the treatment plant or land application site, and many counties and states want inspection and pumping reports filed on their forms.
Most of that information is captured once, on a ticket in the truck. We build the systems that capture it digitally and send it everywhere it has to go.
Where the software stops
Scheduling is solved. The records are not.
Septic-specific tools such as Tank Track, SepticMind and ServiceCore, and general ones like Jobber and Housecall Pro, handle scheduling well. The compliance and customer history side is where shops still keep paper.
General field service apps
They know the job, not the tank
A job record says a pump-out happened. It often does not hold tank size, lid locations, the last pump date and the interval that decides when the next one is due.
Treatment plant permits
Manifests rebuilt from tickets
Most plants want a record for every load: volume, source and time. When the pump log is on paper, the manifest gets rebuilt in the office.
County and state programs
Inspection reports go into someone else's portal
Where the county requires pumping or inspection reports, the technician's findings are keyed into the county's own form or portal, one property at a time.
Portable sanitation
Unit counts and service days drift
Units placed on job sites and events, their service frequency and their billing need to agree, and they are often tracked in separate places.
The paperwork
The paper trail of a pump-out.
None of these is optional, and all of them start from the same few facts the driver already recorded.
- Pump tickets
- Gallons pumped, tank condition and property details, written in the truck.
- Disposal manifests
- Each load logged with volume, source and disposal site for the treatment plant or land application permit.
- County inspection and pumping reports
- Findings filed on the county or state form where local rules require it, often for real estate transfers.
- Service reminders
- Pump-out due notices sent on each tank's interval, years after the last visit.
- Tank location records
- Lid depth, access notes and diagrams that save the next crew a lot of digging.
How we help
Built around the tank, not just the job.
Tank history
Every property's tank size, pump dates, findings and access notes in one record the driver can see.
Pump-out reminders
Customers reminded on their tank's interval by email or text, with a link to book.
Manifest generation
Disposal manifests produced from the day's completed jobs instead of rebuilt from paper.
County report filing
Inspection and pumping reports prepared from the job record and filed in a batch, with a person checking before submission.
Portable unit tracking
Placed units, service schedules and billing kept in the same record.
Emergency intake
Website and after-hours requests that arrive as jobs with the property history attached.
Accounting sync
Completed jobs posted to QuickBooks or your accounting system without retyping.
A website you do not maintain
Managed Website plans from $95 a month, with service areas and booking kept current.
Automation and custom software work is scoped and delivered for a fixed estimate you approve before we start.
Proof · CASH · the same kind of work
Record-by-record filing, automated with a person checking the batch.
We have not built for a septic company. What we have done is the part that hurts most in one: filing the same facts into an outside system, one record at a time. CASH filed settlement claims that way until we automated it. A batch goes in, each record files itself with about 90% of every form filled, and a person reviews the result. It removed roughly 13,500 hours and saved about $450,000.
County pumping reports and disposal manifests are the same job with a different form.
Go deeper
Running a company's websites and tools without an IT team.
A septic company with scheduling software, paper tickets, a county portal and a website has four systems and nobody whose job is making them agree. The playbook covers what that costs and where to start.
Septic & Portable Sanitation
Show us a month of pump tickets.
Tell us which reports you file and where. We will show you which of them can come straight from the jobs you already completed.
A senior engineer reads it and replies within one business day.
or call +1 (610) 756-5060