Pump-out reminders and disposal records that fill themselves in.
A septic company already knows every tank it has pumped, how many gallons came out and where they went. We turn that into the reminder, the manifest and the county report without someone rebuilding it from paper.
It is the end of the month. Someone is at the kitchen table adding up gallons from a stack of pump tickets.
Septic work is recurring by nature. A tank that was pumped a few years ago is due again, and the customer who does not get a reminder calls a competitor when it backs up. Every load that leaves the truck has to be recorded for the treatment plant or land application site, and many counties and states want inspection and pumping reports filed on their forms.
Most of that information is captured once, on a ticket in the truck.
Scheduling is solved. The records are not.
Septic-specific tools such as Tank Track, SepticMind and ServiceCore, and general ones like Jobber and Housecall Pro, handle scheduling well.
They know the job, not the tank
A job record says a pump-out happened. It often does not hold tank size, lid locations, the last pump date and the interval that decides when the next one is due.
Manifests rebuilt from tickets
Most plants want a record for every load: volume, source and time. When the pump log is on paper, the manifest gets rebuilt in the office.
Inspection reports go into someone else's portal
Where the county requires pumping or inspection reports, the technician's findings are keyed into the county's own form or portal, one property at a time.
Unit counts and service days drift
Units placed on job sites and events, their service frequency and their billing need to agree, and they are often tracked in separate places.
Built around the tank, not just the job.
Tank history
Every property's tank size, pump dates, findings and access notes in one record the driver can see.
Pump-out reminders
Customers reminded on their tank's interval by email or text, with a link to book.
Manifest generation
Disposal manifests produced from the day's pump tickets instead of rebuilt from paper.
County report filing
Inspection and pumping reports prepared from the job record and filed in a batch, with a person checking before submission.
Portable unit tracking
Placed units, service schedules and billing kept in the same record.
Emergency intake
Website and after-hours requests that arrive as jobs with the property history attached.
Accounting sync
Completed jobs posted to QuickBooks or your accounting system without retyping.
A website you do not maintain
Managed Website plans from $495 a month, build included, with service areas and booking kept current.
Automation and custom software work is scoped and delivered for a fixed estimate you approve before we start.
Record-by-record filing, automated.
We have not built for a septic company. What we have done is the part that hurts most in one: filing the same facts into an outside system. CASH had 275,000+ settlement claims to file with a claims administrator, about five minutes each by hand. We built a system that filed them straight from their spreadsheets, unattended, and it saved more than 13,500 hours in the first round alone.
County pumping reports and disposal manifests are the same job with a different form.
Running a company's websites and tools without an IT team.
A septic company with scheduling software, paper tickets, a county portal and a website has four systems and nobody whose job is making them agree. The playbook covers what that costs and where to start.
Show us a month of pump tickets.
Tell us which reports you file and where. We will show you which of them can come straight from the jobs you already completed.